The Program Codes interface provides the ability to associate each program code with a limitation account and a fund source. The FMIS Program Codes tool can be accessed by clicking on the FMIS tab on the Main Menu. Only users with the FMIS Administrator security role or users assigned a role that includes the Manage Program Codes permission will have this option available.

When "FMIS Program Codes" is selected in the picklist, its interface will appear on the screen.

On the left side, the user can view a table listing each program code in the system. The three radio buttons above the table allow the user to easily filter the table. The user can choose to see All, FMIS, or Other program codes. These columns appear on the table, regardless of the displayed code lists:

To edit a program code, the user can expand the groupings and click on its row in the table. Then, the Detail window on the righthand side will be filled with its information. This area will include the program code name and a delete icon () in the header and the applicable fields (Program Code, Name, Description, Limited Account, and Fund Source) and Active toggle below.

Edit Program Code

If the Program Code was created in FMIS, users can edit the Limitation Account and Fund Source fields. To do this, follow these steps:

1. Expand the desired grouping to the Program Code level on the "List of Program Codes" table.
2. Select a Program Code that has a checkmark in the FMIS column.
3. On the Detail pane, click into the desired field: Limitation Account or Fund Source.
4. Select a new value in the picklist.
5. Click "Save".

If the Program Code was created within STIP Manager, the user can edit the Active/Inactive Status, Name, Description, Limitation Account, and Fund Source fields. To do this, follow these steps:

1. Expand the desired grouping to the Program Code level. on the "List of Program Codes" table.
2. Select a Program Code that has an "X" in the FMIS column.
3. On the Detail pane, click into the desired field: Active/Inactive Status, Name, Description, Limitation Account, or Fund Source.
4. Select a new value in the picklist, enter a new value in the textbox, or toggle the Active switch ON/OFF.
5. Click "Save".

Refresh Program Codes

At the top of the interface, there is a "Refresh" icon which allows the user to refresh the current program codes listed on the table. Once selected, the refresh automatically occurs.