Notifications are used to alert a user when there is an action required or when there is important information of which they need to be made aware. This tool can be accessed by clicking on the fourth icon on the Utility Bar.
Notification Types
If the user has unread notifications, the Notifications icon will contain a number in the upper right corner, indicating how many notifications have not been read (see above). There are two types of notifications: Information Only () and Action Required (
). Each notification is classified into one of these types in the Type column on the Notifications table. Above the notifications table is a key, indicating the number of unread notifications of each type.
Interface
On the left side of the interface, the user can view a table listing each notification specific to the user. Unread notifications will appear in bold. The three radio buttons above the table allow the user to easily filter the table to display All, Action Required, or Information Only Notifications. These columns appear on the table, regardless of the displayed Notifications:
| Column | Description |
| Date | This column displays the date (MM/DD/YYYY) when the notification was sent. |
| Submitted By | This column hosts the name of the user that submitted the notification. |
| Type | This column displays the Notification Type, Action Required or Information Only, and its associated symbol. |
| Subject | This column hosts the subject line of the email that was sent for this notification. |
| Attachment | This column indicates if there is an attachment associated with this notification. |
To view more information about the notification, the desired row in the table can be clicked. Then, the Detail window on the righthand side will be filled with its information. This area will include the notification's status (Read/Unread) and a delete icon () in the header, and this information below:
| Information | Description |
| Type/Date | This displays the Notification Type, Action Required or Information Only, and the date (MM/DD/YYYY) and time that the notification was sent. |
| Subject | This is the subject line of the email that was sent for this notification. |
| Submitted | This is the module and the user that the notification was submitted from. |
| Message | This includes the body of the email for the notification. The content of this section will be different depending on which module the notification was initiated from. |
| Attachments | This shows any related attachments. This section will only be displayed if an attachment is included. |
Actions
Beyond viewing the notifications in the Detail window (as described above), the user can also mark notifications as read or unread and delete notifications from this interface.
- To mark a notification as read/unread, the user can utilize the toggle in the header of the Detail window. Changes made to the toggle will automatically update the notification's status.
- To delete a notification, the user can select the trash icon in the header of the Detail window.
Notifications in the System
The table below outlines the specific notifications the user can expect in the system, their associated notification type (Information or Action), when the notification would be sent, and who receives the notification.
| Notification | Type | When It Is Sent | Who Receives It |
| STIP | |||
| STIP Change Approved – FMIS Project May Require Modification | Action | An approved change to a FMIS-linked project affects its name, description, oversight, funding, or location | User with the FMIS Administrator role |
| Change to project '[ID]' rejected by FHWA/FTA | Information | An FHWA/FTA rejection is recorded on a revision | User who recorded it and the user with the Staging permission |
| Revision submission to FHWA/FTA | Action | A revision is submitted to FHWA/FTA (documents attached) | Users whose FHWA/FTA addresses are listed in Config Values and the users whose emails are CC (email only) |
| Draft STIP [years] Submission | Action | The Draft STIP is submitted to FHWA/FTA | FHWA/FTA addresses and users with the Create/Manage STIPs permission |
| Draft STIP Approved By FHWA / FTA / both | Information | An agency approval is recorded, or the Draft becomes active | User with the Create/Manage STIPs permission |
| Draft STIP Rejected By FHWA / FTA | Information | An agency rejection is recorded | User with the Create/Manage STIPs permission |
| Public Comments | |||
| Public Comments Submitted for Revision | Action | A public comment on a revision in Viewer | User with the Revisions permission |
| Public Comments Submitted for Draft STIP | Action | A public comment on the Draft STIP in Viewer | User with the Create/Manage STIPs permission |
| A response to your comment | A STIP user saves a response | The commenter (email only) | |
| TIP <--> STIP | |||
| Draft TIP submission (user-written) | An MPO submits its Draft TIP | CC addresses (email only) | |
| Draft TIP Submission Received from [MPO] | Information | Same as above, on the State side | State users with the Create/Manage STIPs permission |
| TIP Revision Submission Received from [MPO] | Information | An MPO submits revision changes | State users with the Staging permission and MPO's CC addresses |
| Draft TIP approved by State / FHWA/FTA | Information | The Draft TIP is approved | MPO users with the Create/Manage TIPs permission |
| Draft TIP Rejected by the State | Information | The Draft TIP is rejected | MPO users with the Create/Manage TIPs permission |
| TIP '[name]' Revision '[rev]' has been [status] | Information | The State approves or rejects TIP changes | The MPO user who requested the change (else MPO users with the Revisions permission) |
| Non-actionable Changes Incorporated into STIP | Information | Changes are added to the STIP automatically | The requesting MPO user and MPO users with the Staging permission |
| FMIS | |||
| Obligation request submitted for FMIS project | Action | A request is submitted for review | User with the Certify FMIS Project permission |
| Workflow step requires your action | Action | A step is signed or skipped | Holders of the next step's permission (Certify / Recommend / Authorize / custom) |
| Workflow step rejected | Action | A step is rejected | The user who completed the previous step |
| FMIS Project Submission Error (3 variants) | Action | FMIS returns an error, a submission must be resubmitted, or a delete fails | The final (Authorize) signer of each affected project |
| Pending FMIS Submission Successfully Deleted | Information | A pending project is deleted from FMIS | All 3 State signers |
| FMIS Project Authorized | Information | The authorization check finds authorized projects | All 3 State signers |
| FMIS Project Update Expenditures | Information | Updated expenditures are received | All 3 State signers |
| STIP/TIP Manager Access Request | Action | A guest requests access | Users with the System Administrator role and users with the Manage Users permission |
| STIP Batch Utility Log | Information | A scheduled job finishes or fails | FMIS jobs: FMIS Administrator; PMTM and shape table jobs: STIP Administrator |
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